Virtual Bookkeeping

Virtual bookkeeping means freedom and efficiency; freedom from client visits and having your tools of the trade close at hand.

If there is one thing we learned from the 2020-21 Pandemic is that effective work can be done without a commute and travel.  We all became adept at using online communication to do our job and maintain relationships.  This, of course, includes providing bookkeeping services.

So, how is it done?

First, I’m assuming you are a trained bookkeeper with accounting software.  Although QuickBooks Online (QBO) isn’t the only software to use, it is one of the better ones that can be mastered as a QuickBooks Specialist.  It permits downloading transactions from the client’s bank account directly into the software so that you don’t need to rekey much of the data.  The software is even able to assign a category to common charges and income items.

Getting the source data and backup is probably the most complicated process.  There are a few things you can do:

1)      For income, as much as possible, the process should be computerized in a fashion that you can access.  If that’s not possible, a snapshot will work.

2)      For expenses, train the owners and anyone that works with invoices/credit card charges to send you a snapshot of any documents.  These pictures can be attached to the QuickBooks charge as backup.

3)      If you will be preparing the payments to vendors, have the invoices sent to your address or emailed to you.

Once all the information is entered into the accounting software, you can print all reports into a pdf document and email them, as an attachment, with a note of their contents, concluding with an invitation to call you if the client should have any questions.

Using a document management system to exchange documents and pictures, such as eFileCabinet will reduce paper and time.

Having an in-person meeting once a quarter is a nice touch, if practical.  This will enable you to sell your services, seek any recommendations for new clients, and refresh your professional relationship.

To learn more about how to start and run a successful virtual bookkeeping business, be sure to check out Universal Accounting’s Professional Bookkeeper program as well as the Virtual Bookkeepers Roadmap.

Avoid Holiday Stress

holiday-stress2‘Tis the season to stress out—fa-la-la-la-la.  Really, wouldn’t it be better to manage the seasonal stress so that you can enjoy the holidays?  Here we share 7 tips designed to help you better savor the holidays by managing the stress that’s often associated with them:

1. Be positive Often you can think away your stress.  When you change your thought patterns and continually repeat positive affirmations, like “I have plenty of time to prepare for Christmas” or “I am feeling calm and relaxed,” you increase your capacity to manage difficult situations.

2. Exercise This is an age-old stress-relieving tactic.  It releases endorphins in the bloodstream which will enable you to feel more energized.  It releases serotonin in the brain which will enable you to be more alert.  It increases your body’s immune system which will enable you to better fight illnesses, both small and large.  And last, but definitely not least, exercise is a natural relaxant that will alleviate stress.

3. Avoid over-scheduling. Professionals have the tendencies to over-schedule.  This can be especially stress-inducing during the holidays.  Be realistic about your schedule and only plan for those things you have designated as priorities.

4. Delegate. When possible, delegate tasks (both professional and seasonal).  Your family will probably be more than willing to help if it means they can spend more time with a less stressed you!  Consider simple tasks that don’t require your knowledge or expertise (filing, organizing, mailing, etc.)

5. Don’t sweat the small stuff. Prioritize your projects and determine what you can and should let go.  When dealing with stress overload, you need to be able to focus on what matters and put the rest on hold, especially during the holidays.

6. Anticipate changes in routines and schedules. Due to all the holiday parties, recitals, programs, etc. it can be more difficult to schedule meetings with your clients in the next couple months.  Rather than become frustrated, anticipate the change in routine and be prepared with a back-up plan.

7. Schedule down-time. It is, after all, a time to enjoy your family and friends. While it may not seem like you have any time to spare, it can be extremely rejuvenating to take an hour or two and do something relaxing with your family.  It also can give you the perspective necessary to balance your personal and professional lives over the holidays.

The holidays can be a stressful time for everyone, but managing that stress is key in whether or not you actually enjoy the celebrated season.  This year take time to manage your holiday stress instead of allowing it to manage you.

QuickBooks Made Profitable

Knowing how to make the most of your accounting software could save you hours of working on the computer.  Consider purchasing Universal Accounting Center’s QuickBooks Made Profitable (QBMP).  For next to nothing you can use your QuickBooks expertise to attract more clients and increase your bottom line!

80% of small businesses use Intuit’s QuickBooks software.  Once you complete QuickBooks Made Profitable, you will be able to use our proven system to attract more clients with your QuickBooks expertise.  Not only that, but when you add QuickBooks setup, help and consultation services to your menu, you enhance your financial service offerings and widen your customer appeal.

Take advantage of this marvelous opportunity to eliminate some stress and increase your bottom line.  Call Universal at 1-877-833-7909 to order now!